Tag Archives: thank you

How to Write a Business Thank You Note

8 Jul

Make it your business to write an honest-to-goodness thank you note after a business interview or important meeting. In this world of electronic communication nothing will set you apart from the pack more than an actual handwritten note sent through the US mail! While it’s always a good idea to email immediately after the interview to keep your name in front of the interviewer, the note that you send on your own personalized stationery will have an impact well beyond any email. And it doesn’t take much to make that kind of impression. Here is what we suggest for a simple yet impactful business thank you note:

First-choose a piece of personalized stationery that fits you and the occasion.

Any of these thank you notes would be appropriate for a business thank you note.

If you don’t have any personalized stationery…get some! But seriously, a package of simple white or cream note cards can work just as well until you get your own proper notecards with your name. When you order notes to be used for business correspondence, generally stay away from anything too whimsical. But also take into consideration the industry you are interviewing in.  Fashion and advertising will applaud creativity and uniqueness, while banking and law may be more impressed by simple fonts and traditional ink colors.  Motifs can also highlight the industry.

To begin the note….

It’s always safe to start with “Dear” for the recipient.  Make sure to put the date in the upper right-hand corner. The next line should immediately thank the recipient and why you are thanking them. For example, a business note could say…

Dear Mr. Cook

Thank you for the opportunity to meet with you Thursday afternoon.

It’s always a good idea to include the date of the meeting when making contact after an interview…it a good reminder for the person you interviewed with.  And that is the reason it is also very important to get a note out as soon as you can while you and the interview are still fresh in the mind of the person you met with. Keeping a stash of notes, with pre-stamped envelopes, in your briefcase or tote will assure that you have them ready to write and mail when the opportunity arises to send out that note.

Next, include a sentence or two that is more specific to the situation.  This is also an opportunity to “toot your own horn” and remind the interviewer why you feel you are right for the job.

“ I appreciate the opportunity to learn more about Barnes & Cook, Inc. and the potential for a position in sales.

Your explanation of the sales position within the company was very intriguing to me and feels like a good fit for my skills.”

If there is something else particular to the situation, like a referral, a personal connection, a friend or co-worker in common-mention that here.

“It was so nice of Mr. Smith to introduce us at the convention.”

For a business thank you, it’s important to comment on “next steps” and any follow-through that was discussed in the interview. And don’t be afraid to mention how you will follow-up or what you expect from the interviewer if there were steps that were discussed.

Remember-you are writing this note to make another great impression on the interviewer.

Lastly…reiterate your thanks and close the note with our sign off and signature.

“I am very excited about the opportunity that exists for me to at your firm and I know I would exceed your expectations.

I look forward to hearing from you before the end of the month regarding the status of the sales position.”

Thank you again for your time.

Sincerely,

John Turner

Do your best to write legibly and evenly.  It’s also a good idea to write out a practice note on plain paper before you write on the personalized stationery.  You can get a feel for how the note flows and how it will fit on your own notecard. If you need to write more than will fit on just the front of a notecard or the inside of a fold over note, feel free to write on the back.  Just be sure that the reader knows there is additional text on the back, either by ending the one side in mid-sentence or indicating with a small arrow.

Pop the note in its matching envelope and address it directly to the recipient with the company name on the second line.  Be sure to include your return address on the envelope with your last name.

Short. Direct. To the Point. A written note has so much more impact than an email and a written note is always in good taste.

Give it a try.

Contributing Editor – Amy Stahr Hawking

Shop Our Personalized Thank You Cards

Have you thanked a volunteer?

24 Apr

The Stationery Studio staff finishing up another successful yearly coat drive.

This morning on twitter I saw that #NationalVolunteerWeek was trending.  I was excited to see that there’s a whole week to bring attention to volunteers.  Sometimes in our busy lives, we forget about the people who selflessly give their time to make things happen all around us.  If you do volunteer for something, you might not ever think about getting thanks or praise because you don’t volunteer for that reason.

I am lucky because I was raised by a family who lives by the motto of giving back.  My parents are now retired and live a life of philanthropy.  I am always in awe of the lives they change through their volunteering.  #NationalVolunteerWeek reminds me to thank my parents for all they do.  It’s reminding me to thank ALL the volunteers in my life from soccer coaches to PTO members.  Take a moment to think about the people you know in your own life and your community who volunteer to make things happen.  Maybe it’s someone at your church, your local pet shelter, the food pantry, your neighborhood … you get the idea.  Why not send them a quick email to thank them and know how much they’re appreciated?  Or you can stop by and bring them a gift card for a cup of coffee or some fresh flowers.

Working at The Stationery Studio, I have had the opportunity to give back by working with organizations that positively impact our community.  I thank The Stationery Studio for allowing our workplace to give back!

Take a moment this week to thank volunteers.  I promise you they will appreciate it more than you know!

xoxo,

Jennifer

 

Power of a Handwritten Letter

18 Feb

Over the holidays I received a letter from a college friend that took me by surprise.  Her letter talked about how much our friendship meant, how I cheered her on when she needed it and how I’ve always been by her side.  That letter made my day.  If you know my friend, you’d know it took a lot for her to write it.  I was so inspired by her letter, that I decided in 2017 I was going to pay it forward.  I have committed to writing a letter of gratitude to all my close friends and family in their birthday cards this year to let them know how much they mean to me.

I had lunch recently with my college friend and told her how she inspired me to pay it forward.  I asked her what inspired her to write that letter and she said “a glass of wine.”  All kidding aside, she said she wanted to let her closest friends know how much they mean to her.  I told her how it inspired me to do the same.

Seeing that it’s only February, I’ve only had the chance to write a handful of birthday messages.  Some were more challenging than others, but I focused on what makes those people special to me.  I did this without expectations of any response, but to just let people in my life know how important they are.  Funny thing?  Every one of those cards I’ve given or sent has inspired them as well. I’ve received such heartfelt messages saying how much those letters meant to them.

I encourage you to write letters of gratitude to people important in your life.  You may inspire them more than you know.  And you can’t tuck a text or email in your drawer to pull out and read over and over again.  A handwritten letter is so much more meaningful.  Order some fresh new stationery or pen a letter in the next birthday card you send.  You’ll never regret letting someone know how much you mean to them.

xoxo,

Jennifer